PCMLA 2021 AGM
Positions to be elected;
Directors
- President
- 2nd Vice President (Tournaments)
- 4th Vice President (Field Lacrosse)
- Secretary
Officers
- Head Coach
- Equipment Manager
- Promotions
- Referee In Chief (Head Ref)
- Seven (7) Division Managers
A description of each position is below.
A list of nominees and their qualifications will be forwarded to eligible voting members prior to the meeting.
Nominations must be submitted by September 12th, 2021.
Descriptions as per Bylaw V11 - Duties of the Directors of the Association
PRESIDENT:
- The President shall preside at all meetings of the Association;
- The President shall represent the Association at meetings of the Port Coquitlam Recreation Department and of the Associations;
- The President shall have the power and discretion to suspend indefinitely any team of players, any Regular Member, any player, any team official, any parent, or any referee for misconduct or conduct unbecoming a Regular Member of the Association, in the opinion of the President; for use of abusive language, or for breach of the Rules or Regulations set down by the Executive Committee from time to time, for breach of the spirit and intent of the Constitution of the Association, for breach of any By-law of the Association, or for breach of any announced policy of the Association, until the event or incident has been reviewed and determined by the Discipline Committee;
- The President shall be chairperson of the Life Membership Committee.
2nd VICE-PRESIDENT (tournaments):
- The 2nd Vice-President shall act as chairman of all meetings of the Appeals Committee;
- The 2nd Vice-President shall be a member of the Finance Committee;
- The 2nd Vice-President shall, in the absence of the President and the 1st Vice President perform the duties of the President;
- The 2nd Vice-President shall attend PCAAA meetings regular and other duly called meetings;
- The 2nd Vice-President shall attend LMMLC meetings, regular and other duly called meetings;
- Without limiting the foregoing, the 2nd Vice-President shall perform such other duties as may be assigned to the 1st Vice-President by the President;
- The 2nd Vice-President shall coordinate PCMLA's tournaments with BCLA, Minor Directorate, and LMMLC.
4th vice president (Field Lacrosse):
- The 4th Vice-President shall be responsible for arranging and overseeing the operations of PCMLA field lacrosse
- The 4th Vice-President shall attend all PCFLL meetings
- Without limiting the foregoing, the 4th Vice-President shall perform such other duties as may be assigned to the 4th Vice-President by the President.
secretary:
- The Secretary shall maintain a full and complete record of all meetings, as required by the President;
- The Secretary shall be responsible for all correspondence and related duties;
- The Secretary shall ensure all statements, lists or other reports are filed as required;
- The Secretary shall maintain the Association in good standing with the Registrar of Companies;
- Without limiting the foregoing, the Secretary shall perform such other duties as may be assigned to the Secretary, by the President.
Descriptions as per Bylaw VIII - Duties of the Officers of the Association
EQUIPMENT MANAGER:
- Shall efficiently distribute, maintain and collect all equipment and supplies owned by the Association;
- Shall present an accurate inventory of all equipment and supplies of the Association at any time so requested by the President and at least once no later than December 31 of each year;
- Shall prepare a proposal for purchase and repair of equipment and supplies to the Finance Committee for budget purposes, at any time so requested by the President and at least once no later than January 31, of each year;
- Shall purchase equipment and supplies as approved and directed by the Executive Committee who shall be bound to restrict such purchases up to the amount budgeted by the Finance Committee;
- Shall perform such other duties as may be assigned by the President, from time to time.
HEAD COACH:
- Shall maintain effective lines of communication between the Coaches for the Association and the Coaches Association for BCLA (BCLCG), including the National Coaches Certification Program (NCCP);
- Shall recommend to the Executive Committee the appointment of coaches and team officials based upon the recommendations of the Coaches Selection Committee;
- Shall assume the duties of chairperson of all meetings of the Coaches Selection Committee;
- Shall coordinate training programs and regular meetings for all-coaches and team officials;
- Shall assume the duties of chairperson of clinics sponsored and promoted by BCLA;
- Shall perform all other duties as may be assigned by the President, from time to time.
REFEREE-IN-CHIEF (Head Referee):
- Shall maintain effective lines of communication between the Association Referees, the Association, BCLA and BCLOG;
- Shall coordinate training programs and regular meetings for all referees;
- Shall appoint Assignors to assign referees for all games authorized by the Association;
- Shall assist in training and guiding time-keepers in the performance of their duties including arranging training programs if necessary to maintain a high degree of competence in the field of time-keeping;
- Shall be a member of the Discipline Committee.
- Shall perform all other duties as may be assigned by the President from time to time.
PUBLIC RELATIONS (Fund Raising and Promotions):
- Shall maintain a liaison with local media representatives;
- Shall maintain close contact with Coaches and Divisional Managers;
- Shall coordinate special events, and without limiting the foregoing, shall coordinate the annual dance-mixer social event for the Association and such other events as may be decided upon by the Executive Committee, from time to time;
- Shall maintain a social calendar for the Association and report on all team fund raising activities within the boundaries of the Association;
- Shall maintain an arena bulletin board with all planned and current events recorded thereon;
- Shall arrange for all awards and scholarships and awards and scholarship ceremonies, including any gifts to be presented by the President on behalf of the Association, along with the relevant historical background for each award, scholarship and gift to be presented;
- Shall perform all other duties as may be assigned by the President, from time to time.
DIVISION MANAGERS: namely,
- of MINI TYKE
- of TYKE
- of NOVICE
- of PEEWEE
- of BANTAM
- of MIDGET
- of FEMALE
Who shall each:
- Operate tryouts for representative teams for the Association within their division within the time prescribed by the Executive Committee;
- Conduct a fair and equitable player draft where and when required within their division.
- Supervise and administrate the activities of all teams in their divisions;
- Serve on the Coaches Selection Committee, for their respective division;
- Serve on the Discipline Committee, for their respective division;
- Perform all other duties as may be assigned by the President from time to time
